HOPWA
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Manuals & Guidance
HUD Exchange: HOPWA Guides, Tools, and Webinars
HOPWA Program Administration Toolkit
HOPWA Rental Assistance Guidebook
HOPWA Confidentiality User Guide
HOPWA Financial Management Training Manual
HOPWA Grantee Oversight Resource Guide
HOPWA Consolidated Annual Performance and Evaluation Report (CAPER)
Florida HIV Care Patient Eligibility Manual
Revised November 2022
Florida State HOPWA Program: Policies and Procedures
Last updated February 2016
State HOPWA Program Service Areas
Last updated July 2024
Florida State HOPWA Program Key Housing Websites
Last updated July 2018
Federal Resources
24 CFR PART 574
HOPWA Regulations 24 CFR 574 provide the requirements and framework for the HOPWA Program and should be referred to as needed.
NOTICE CPD 06-07
This notice provides standards for HOPWA short-term rent, mortgage, and utility payments and connections to permanent housing. The FAQ on the last page is especially helpful.
HOPWA ShortâTerm Rent, Mortgage, and Utility (STRMU) Assistance
This guide defines the qualifications for STRMU assistance, outlines the use of HOPWA funds for STRMU, describes methods to determine the qualified period of assistance, and explains the waiver process.
HOPWA Rental Assistance Guidebook
This guidebook provides HOPWA grantees and project sponsors with information and resources necessary to develop and operate programs that provide housing support to clients through rental assistance payments. In addition, it outlines additional steps to help identify current community needs and develop an updated comprehensive housing strategy in providing supportive housing for low-income persons living with HIV/AIDS and their families with HOPWA and other leveraged resources. This guidebook also supports efforts to maintain quality programs and to strengthen partnerships in coordinating the delivery of housing assistance and support services to help end homelessness and reduce risks of homelessness for vulnerable households
HOPWA GRANTEE OVERSIGHT
This August 2010 guide provides grantees and project sponsors with information on the various federal laws and regulations that govern the use of HOPWA resources as well as guidance and tools to conduct compliance reviews and identify corrective actions, as needed.
Area 7
HOPWA Training
- HOPWA Overview Training
- HOPWA Financial Management Curriculum (January 2026: For Grantees and Project Sponsors)
- Financial Management Standards
- Cost Principles
- Personnel Costs
- Non-Personnel Costs
- Financial Reporting Standards
- Training and Oversight of Project Sponsors
- Audits
- HOPWA Financial Management 101 (retired as of January 2026)
- Introduction to Financial Management
- Get in Gear: Core Components
- HOPWA Financial Management 201: A Closer Look (retired as of January 2026)
- 2 CFR Part 200 Module
- Cost Principles Module
- Budgeting Module
- Procurement Module
- Internal Controls Module
- Fund Accounting Module
- Federal Audits Module
- HOPWA Oversight Training Curriculum
- HOPWA Getting to Work Training Curriculum
- HUD Lead-Based Paint Visual Assessment Training Course
- HOPWA Income and Rent Calculation Curriculum
- Home Visits (Components of Housing First and Harm Reduction (CSH)
- Trauma Informed Care (Cardea)
- Motivational Interviewing (SEAETC)
Other Trainings, Guides, Tools, Webinars, and Materials
HOPWA Programmatic Forms & Reports
MOU Confidentiality of Client Information – Fillable PDF
Completed by Housing Coordinators and stored in the personnel file
CAREWare Access Request Form (CARF) – Word
Client Grievance Form (HFUW) – Fillable PDF
Completed according to Grievance Policy
HOPWA Performance Chart – Fillable PDF
Completed within 20 days of contract start and within 10 days after contract end
Planned & Actual Leveraged Non-HOPWA Funds – Fillable PDF
Completed within 20 days of contract start and within 10 days after contract end
HOPWA Consolidated APR/CAPER (Sample only) – Excel
Housing Case Management Documents
**HOPWA Program File Guidance** – PDF
Consent to Release Information – Fillable PDF
HOPWA Participation Agreement – Fillable PDF
HOPWA Participant Rights and Responsibilities – Fillable PDF
Income Eligibility Calculation Worksheet – Fillable PDF or Excel Worksheet
HOPWA Program Checklist – Fillable PDF
Application Form for Housing Assistance – Fillable PDF
Client Needs Assessment for Assistance – Fillable PDF
Client Budget Worksheet – Fillable PDF
Housing Plan of Care – Fillable PDF
Worksheet for Calculating the Maximum Subsidy for Resident Rent/Mortgage Payment – Fillable PDF
Landlord/Mortgage Holder Agreement – Fillable PDF
Security Deposit Agreement – Fillable PDF
Client Agreement for Return of Security Deposit – Fillable PDF
Client Housing and Support Service Payment Assistance Worksheet – Fillable PDF
Rent Reasonableness Checklist and Certification – Fillable PDF
Disallowance of Increase in Annual Income (Earned Income Disregard) – Fillable PDF or Excel Worksheet
Zero Income Affidavit – Fillable PDF
HOPWA HQS Habitability Standards – Fillable PDF
Termination of Assistance Letter Sample – Word
Client Satisfaction Survey – Fillable PDF or Electronic (Client Flyer)
Termination Checklist – Fillable PDF
Shared Housing Rent Calculation – Fillable PDF
Domestic Partnership Declaration – Fillable PDF
Provider Billing & Reports
Contract Deliverables Schedule FY 25-26
Created July 2025
Subcontractor Invoicing Guide
Updated August 2025
Monthly Expenditure Report Packet
Excel created July 2025
HOPWA Purchase Order Form
Excel updated August 2025
HOPWA Purchase Order Summary Tracking
Excel updated August 2025
State of Florida Authorization to Incur Travel Expense
Word Doc
State of Florida Voucher for Reimbursement of Travel Expenses
Excel
